Position Overview
The primary responsibility of the IT Contract & Asset Manager will manage the IT Software and Hardware asset inventory. This position will be the super user for the global asset management tool and responsible for global asset compliance and governance. This role will assist in the execution and renewal of technology contracts, as well as tracking and monitoring of IT software and hardware assets. This global role will be responsible for the management of both corporate technology and global enterprise agreements. The manager will work closely with IT leadership and Technology Procurement to ensure contracts and assets are managed in accordance with departmental and policies, practices, and procedures.
Essential Duties & Responsibilities
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Manage and maintain software and hardware asset entitlements in the global asset management tool (current tool is SNOW)
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Asset compliance and governance
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Manage and maintain of asset management tool
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Conduct periodic reviews to ensure global asset compliance
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Manage, monitor, and control technology contracts, hardware and software purchases, service subscriptions, maintenance renewals, and vendor relationships as assigned
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Support full vendor lifecycle, including contracting, onboarding, license monitoring, invoice processing, renewal requirements and vendor business analysis
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Create and manage contract requests and escalations in contract management system
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Define controls, processes, and procedures for software asset management to ensure software and services are effectively and efficiently managed throughout the enterprise
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Collect, analyze, and report on software license consumption information for forecasting, budgeting, compliance, and cost optimization
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Track and communicate property allocation adjustments to IT finance for global enterprise agreements, based on software consumption and reconciliations
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Train, local and global teams to use and report from the asset management tool
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Facilitate periodic software license cycle count procedures to ensure enterprise license compliance
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Initiate purchase requests and/or purchase orders, monitor approvals, and escalate as needed for timely submission to vendors
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Collaborate with functional systems/application owners to proactively understand current software licensing needs and renewal requirements
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Manage software training requests for enterprise managed systems and tools
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Work collaboratively and cross-functionally with various departments to evaluate, assess and optimize enterprise software license requirements and deployments
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Analyze software usage to determine potential efficiencies and cost saving opportunities
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Invoice validation
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Fulfill licensing requests for global IT software portals and/or approve licensing requests
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Consistent and regular attendance is an essential function of this job
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Performs other related duties as assigned
Minimum Qualifications
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Proof of authorization to work in the United States
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Bachelor’s degree in business, finance, management or a technical subject is preferred or equivalent relevant experience
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Must be able to obtain and maintain a Nevada Gaming Control Board Registration and any other certification or license, as required by law or policy
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5+ years of experience in Information Technology specifically in contract and software asset management and/or procurement
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IT Asset Management and Discovery Tools experience
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Experience managing a complex license portfolio across a diverse deployment landscape
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Expertise in Microsoft licensing models and requirements
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Experience working in a global organization with resources in various locations
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Automated asset management systems experience
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IAITAM Software Asset Management certification preferred
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Demonstrate a proven ability to work well under pressure with tight deadlines
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Excellent attention to detail and focus on delivering high quality work
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Strong organization, planning, and execution skills
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Advanced data analysis and reporting skills
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Must possess a U.S. passport and be able to travel both domestically and overseas
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Must be able to work varied shifts, including nights, weekends and holidays
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Must be able to obtain and maintain any certification or license, as required by law or policy.
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Ability to communicate clearly and effectively, both in spoken and written form.
Physical Requirements
Must be able to:
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Physically access assigned workspace areas with or without reasonable accommodation.
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Work indoors and be exposed to various environmental factors such as, but not limited to, CRT, noise, and dust.
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Utilize laptop and standard keyboard to perform essential functions of the job.