Office Manager – Hybrid

  • Location: Myersville, Maryland
  • Type: Direct Hire
  • Job #830

We are a Maryland based start up and are looking for an Office Manager and are seeking someone who is energetic, motivated, and self sufficient to join our leadership team.  The Office Manager is responsible for bookkeeping, timecard management, event planning, HR, website administration, office administration services, and more.

  • Strong, demonstrated English language skills, including written and verbal communication.
  • Knowledge of federal, state, and local agencies for regulatory compliance would be a plus.
  • Minimum 3+ years of experience in Office Management role strongly preferred.
  • Proficient with Microsoft suite (Excel, Word, PowerPoint, Outlook, etc.)
  • Desired to have proficient understanding of business financial performance principles, such as Budgets, Forecasts, etc.
  • Experience following HR guidelines and policies including interviewing and hiring candidates, training, and evaluating employees, contributing to employee professional growth, and managing discipline in the case of misconduct.


  • Collaborate with company leadership and external accountants to enter financials into Deltek Costpoint and help manage the books; including invoicing, bank reconciliation, managing commissions, receivables, payables and reporting.
  • Oversee company website and provide high level (non-development) administration.
  • Collaborate with leadership team to brainstorm, organize, and facilitate company events, business travel needs, and business maintenance needs.
  • Completion of engineering and employee expense reports on a monthly basis.
  • Program cost tracking and monthly invoice entry and accounting.
  • Collaborate with leadership team and external vendors to administer employee benefits through third party organizations.
  • Collaborate with accounting team, leadership team and vendors to administer payroll and produce associated reports.
  • Process paperwork and manage employees through the new hire process, including HR and other misc. employment processes.
  • Setup and manage employee’s timekeeping records in company's timekeeping system.
  • Perform various other administrative and office manager duties as needed.


  • The Office Manager is responsible for the success of daily operations processes include mentoring some operators, strategizing, implementing processes, and delegating plans to meet business needs. The Office Manager is also responsible for ensuring facilities, equipment, mail, and building infrastructure is maintained and sufficient to support production and business needs of the company. This individual acts as the primary interface with outside parties as it relates to the client success capabilities.
  • Adhere to all EH&S, QMS, HR, and facility protocols and procedures.
  • Paperwork & Compliance for all applicable client regulations and other company-related policies and procedures
  • Partnering with clients to ensure safety programs and policies are current, effective, and enforced. This includes, but is not limited to, our Client Success Plan, RFP Response Plan, and Compliances Programs, as well as required insurance, training, and certifications.
  • Creating/Review reports to ensure daily, weekly, monthly goals will be achieved.
  • Review strategy and plan with for supervisors, clients’ operators, and to meet production and On Time Delivery (OTD) goals daily.
  • Approve employee timecards, overtime hours IF necessary for the success of production.
  • Inspire and educate production employees, for all production assignments with emphasis on safety, quality, and time efficiency.
  • Ensure and sets goals for technicians, operators, and equipment to ensure they meet performance and safety requirements.
  • Determine if and when new equipment is needed for the success of production.
  • Help Approve projects and business needs and expenses based on incoming production and work in progress.
  • Manage issuance of purchase orders, standard and non-standard prior to submitting to Finance and Payroll duties.
  • Manage and administer new staff hiring paperwork.
  • Establish objective performance standards.
  • Demonstrate ambition to complete tasks effectively, efficiently, and to satisfaction.
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